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At the regular Council meeting on December 21, a motion was passed that put the new Governance Rules into effect. The idea was first proposed when the current council first met in late 2014 - a small Ad Hoc committee then worked on the details and finally presented their proposal to the public November 30, 2015. Below is a report on the public comments/inputs, changes from the proposal as first described by Stephen Peacock November 18 and a summary of changes from the current Processes/ Procedures. None of this includes a rationale for the changes so Councillor Debra McCarthy delayed publication a week so she could write a rationale for why she supports the changes. (Link below).

Public Comments

At the special meeting to review Governance on November 30, the recommendations of the Ad Hoc committee were presented and the public was invited to give input. (See the recommendations in this post).

Here is a summary of what was said.

Warren said that the Coordinator-Councillor, rather than being Council’s primary auditor of their department’s performance, tends to become the defender and cheerleader for that staff department. They represent the department at Council and make recommendations on behalf of their department. This leaves the other six Council members, those who do not get to understand that department as well, with the job of questioning and critiquing its efficiency, quality and effectiveness.   Therefore, directors should give reports directly to Council.

He also asked for the names of the members of the Ad Hoc Committee. They are: Gil Brocanier, Debra  McCarthy, Stephen Peacock, Lorraine Brace, John Henderson.

Changes from original Proposal

It was also clarified that the intent is to have the changes in place “before January 31, 2016” with a review to be conducted during the Strategic Plan review in January or February 2017.

Changes from Current Process/Procedures

Most operations are unchanged – listed below are the significant changes. (See Debra McCarthy's report for more on why these changes are being made)

Councillor Coordinator assignment

When the new Committees are formed and all members named, they will be listed here (Currently 2015 committees).